Take control on time
In order to organize you, there should be a control between
your time and work. Time is something that we cannot control. We have to
schedule our work accordingly.
Understand the purpose
Primarily it is important to understand the role of self,
before thinking about organizing. The purpose for the existence should be
recognized. Eg: - In an organizational context, your purpose can be the
organizational purpose itself. You better ask the question “What am I here for?”
in order to understand your purpose.
Select and categorize tasks
Once you identify the purpose, you can list down the tasks
you need to perform. Then they have to be categorized. There are two main
categories of tasks which we can identify.
· Active Tasks – Which are directly linked to your purpose. (Important Tasks)
· Reactive Tasks – Everyday tasks (Less Important)
· Active Tasks – Which are directly linked to your purpose. (Important Tasks)
· Reactive Tasks – Everyday tasks (Less Important)
Establish Priorities and schedule time
Establishing priorities is
something that we have to be concerned of. Tasks can be prioritized considering
its importance and urgency.
· Active tasks should be given the priority when scheduling time.
· Allow other time for reactive tasks.
· If the task is urgent and important, include it in your schedule although it is a reactive task.
· If there is an urgent task which is not that important, deal with it immediately. If not you may forget.
· Active tasks should be given the priority when scheduling time.
· Allow other time for reactive tasks.
· If the task is urgent and important, include it in your schedule although it is a reactive task.
· If there is an urgent task which is not that important, deal with it immediately. If not you may forget.
Delegate Work
Delegation of work is something
that has to be done carefully. For that, you need to give up something that you
love to do. You need to get over your fear of losing your control. But always
remember that, although the task is completed by someone else, you are
accountable for what you do.
When delegating the tasks, there
are three main facts to be considered.
- Which task to be delegated
- Is the new owner capable of completing the task
- How long will it take to complete
Further, it is important to note
that, delegation cannot and should not be done without a proper training.
Hence, taking time on training and learning on the process will be more
effective. You should be confident when a task is delegated to other person. Once
a task is delegated, you need to inform relevant parties also.
Delegation is mostly misunderstood
as assigning a task to another and keeping yourself out of it. But when delegation
is done, monitoring should be happen because you are accountable for that task,
although it is executed by a different person.
